Departmental Deposits FAQ
For more information about departmental deposits visit Financial Accounting and Cash Control.
Yes, just use the add lines button and input the new information.
These should be handled as reduction of expenditure line items referencing the original cost center (all expense numbers start with a 1). Make sure that you check the reduction of expenditure box.
Providing details on checks is optional. Each deposit requires a minimal breakdown of coin, currency, checks and different credit card types. Beyond that it is a business decision if the details are added to the transaction or possibly tracked outside the financial system. Queries are available to extract detailed information.
If the current reports and queries do not meet reporting needs, please contact the Financial System Administrator to discuss additional report formats.
Reports are run for the benefit of your department and are not to be submitted with your deposit. Various reports are available to be used for reconciling deposits to month end reports.
The deposit bags are to be dropped off in the lock box on the loading dock – backside of Carruth-O’Leary Hall or behind Strong Hall(north side) near the Stop sign.
The deposit ticket should include the total amount for coin, currency and checks. This information can be found summed on the Deposit Approval panel. Individual checks do not need to be listed. Also write on your deposit ticket the Deposit ID number for your transaction.
Only the numeric (1234567) information is requested on the deposit transaction.
Yes, multiple deposits can be added to one bag. Be sure that the deposit tickets can be associated with the correct cash and checks.
The bag remains sealed until it reaches the bank. The bank only needs the deposit coins, currency and check and white copy of the deposit ticket. The bank will discard all other items. (Example: notes or reports)
Deposit bags can be picked up in Strong Room 21/23.
Send an email to Student Account Services requesting more (firstname.lastname@example.org). If your department is one that has the department id pre-printed on the deposit tickets, please provide time to have the order reprinted.