There are several payment options. You may use one or a combination of them.
Pay online with an e-check, which is free or with a Master Card, Discover Card or American Express card. Credit cards can only be accepted on-line. There is a 2.25% convenience fee if you choose to pay with a credit card.
Payment may be sent to the lockbox address that appears on your e-bill.
Pay in person at Student Account Services, Room 23 Strong Hall. Payments may be made Monday, Tuesday, Wednesday and Friday from 8:10 am – 4:00pm and 9:40 am to 4:00 pm on Thursdays.
A payment plan through Tuition Management Systems is another option. There is a deadline each semester to enroll. Payments must be made by the 1st of each month to TMS to avoid late fees. This plan is not for past due balances owed to KU.
Contact the department that has assessed the charge. They will be the only one that can explain or adjust the amount you are questioning. If your question has to do with tuition and related fees, please contact the University Registrar's Office. An appeal form is available on their website under Fee Petition ».
|Tuition, related fees, late fees||Registraremail@example.com||785-864-4422|
|Campus housing, meal plan||Housingfirstname.lastname@example.org||785-864-4560|
|Loans, grants, scholarships||Financial Aidemail@example.com||785-864-4700|
|Payments, payment plan, due dates||Student Account Servicesfirstname.lastname@example.org||785-864-3322|
|Beak ‘Em Bucks||KU Card Centeremail@example.com||785-864-5845|
|New Student Fee||Admissionsfirstname.lastname@example.org||785-864-3911|
|Orientation Changes||First Year Experienceemail@example.com||785-864-4270|
Your online account balance will reflect the payment within one hour.
Pay your account in full online through Enroll & Pay, Self Service > Student Center > under Finances > Make a Payment or at the cashier service windows, Room 23 Strong Hall. If you pay online, the system will automatically release your hold within one hour.
Bills are created on or about the 21st of each month. The bill is a snapshot of your account on the 21st. It is common for account balances to change due to new charges, payments, credits, or other adjustments. Your online account balance is updated daily and reflects the most recent activity on your account. You can view your current account balance and pay online at https://sa.ku.edu.
When an attempt is made to process a credit card payment online and the transaction is declined, the student's account will be assessed a non-refundable $1.50 transaction fee each time an invalid (denied) credit card payment is attempted. Contact your credit card company to determine the reason for decline. For example, some credit card companies will NOT process transactions under $1.00 and will decline the transaction. Trying to pay with a VISA or other credit card not accepted by our system will cause a $1.50 charge to the student's account. Credit card processors charge KU a fee regardless of whether the transaction is successful or declined.
When entering in the amount to pay online, do not enter dollar signs or commas.
The University of Kansas does not mail paper invoices to students. Instead, students will be notified by email that a new eBill has been generated on or about the 21 st of each month. To obtain your eBill, login to Enroll & Pay then select Self Service> Student Center> under Finances> Account Management> View/Print Bill.
A federal law under the Federal Educational Rights and Privacy Act (FERPA) requires that students provide authorization to Student Account Services before we can release financial information to anyone. We understand that many parents, spouses, or other individuals pay or need to discuss charges on a student's account. To assist students who want Student Account Services to communicate with other individuals, students must setup designated individuals as Delegates in Enroll & Pay. Information about setting up Delegates and Delegate access can be found on KU's Delegate Access webpage.
Enroll & Pay uses the same ID and password as the one you use to obtain your grades online. For questions or assistance with this process, please contact the Computer Center Help Desk at 785-864-8080.
TMS will forward all payments to KU weekly. If a payment applies to your KU account that causes a credit balance to exist, KU will send an overpayment refund to you after the 50% refund period has passed for the semester. Refunds are sent to your bank account via direct deposit or to your billing or permanent address as listed in the Enroll & Pay system. You can setup direct deposit at https://sa.ku.edu - Student Services Center - Finances - Direct Deposit of Refunds. Addresses can be updated by selecting Student Services Center - General Info tab - Addresses.
Tuition Management System payments are due on the 1st of the month. An account is past due on the 5th of the month the payment is due with TMS.
A message will appear on the front of the KU ebill indicating you are paying through the TMS payment plan until the plan closes for the semester. As long as you pay the appropriate amount on time to TMS, you will not be subject to KU late payment fees.
A hold will be placed on your KU account preventing you from enrolling in future semesters or receiving a transcript until your KU account is paid in full. KU will assess late payment fees when payments are not received on time. In addition, your TMS account will be cancelled by TMS if payment is past due by 30 days. If this occurs, you will owe all outstanding amounts to KU immediately and be subject to KU late payment fees policy.
Compare the TMS balance due to your KU ebill each month. If it is determined that you owe more or less to KU than what is contracted with TMS, contact TMS at 1-800-722-4867 and ask TMS to adjust your remaining payments accordingly.
For proper credit to your TMS account, all TMS payments should be sent directly to TMS at Tuition Management Systems PO Box 645113 Cincinnati, OH 45264-5113. Remember to pay by the 1st of each month.
TMS forwards amounts received to KU weekly. A recent payment to TMS may not be reflected on the KU ebill due to the date.
TMS must receive the required payment by the 1st of the month that the payment is due. In addition, your TMS account will be cancelled by TMS if payment is past due by 30 days. If this occurs, you will owe all outstanding amounts to KU immediately and be subject to KU late payment fees policy.
TMS does not prepay your bill nor does TMS have access to specific details on your KU account. KU does not automatically send student personal information to TMS (i.e. name, address, phone number); therefore, you should contact TMS to update personal information records as needed.
For more information about departmental deposits visit Financial Accounting and Cash Control.
Yes, just use the add lines button and input the new information.
These should be handled as reduction of expenditure line items referencing the original cost center (all expense numbers start with a 1). Make sure that you check the reduction of expenditure box.
Providing details on checks is optional. Each deposit requires a minimal breakdown of coin, currency, checks and different credit card types. Beyond that it is a business decision if the details are added to the transaction or possibly tracked outside the financial system. Queries are available to extract detailed information.
If the current reports and queries do not meet reporting needs, please contact the Financial System Administrator to discuss additional report formats.
Reports are run for the benefit of your department and are not to be submitted with your deposit. Various reports are available to be used for reconciling deposits to month end reports.
The deposit bags are to be dropped off in the lock box on the loading dock – backside of Carruth-O’Leary Hall or behind Strong Hall(north side) near the Stop sign.
The deposit ticket should include the total amount for coin, currency and checks. This information can be found summed on the Deposit Approval panel. Individual checks do not need to be listed. Also write on your deposit ticket the Deposit ID number for your transaction.
Only the numeric (1234567) information is requested on the deposit transaction.
Yes, multiple deposits can be added to one bag. Be sure that the deposit tickets can be associated with the correct cash and checks.
The bag remains sealed until it reaches the bank. The bank only needs the deposit coins, currency and check and white copy of the deposit ticket. The bank will discard all other items. (Example: notes or reports)
Deposit bags can be picked up in Strong Room 21/23.
Send an email to Student Account Services requesting more (firstname.lastname@example.org). If your department is one that has the department id pre-printed on the deposit tickets, please provide time to have the order reprinted.